Regardless of whether you are the chair of the board or CEO, or executive director, preparing for your board meeting is an essential component to ensuring that it is as smooth as it can. It may seem counterintuitive, but a well-organized book for your board and agenda can help you save time by reducing unnecessary discussions.
It is also easier for board members who are younger or younger to understand the discussions and how their contribution to the success of the business is affected by the issues discussed at the board meetings. This is especially beneficial for board members who are younger or newer members, who may find it more difficult to follow complex discussions.
In addition, it’s a good idea to set the approximate duration of every item on the agenda. This will help keep the meeting moving and prevent board members from being clock out prior to the time limit.
The day before the meeting, check that the space for the meeting is in good order and that the necessary catering arrangements are in place. Also, ensure that directors who haven’t yet submitted their annual reports are given the deadline to submit their reports.
Also, prepare any information packets that are to be distributed to board members prior the meeting, and also review any additional meeting regulations. It is recommended to distribute these packets 48 days prior to the meeting to ensure that board members can take part in discussions that are informed during the meeting.
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