Email is the most efficient, cost-effective and rapid method of communicating information. It’s a convenient and instantaneous alternative to traffic jams, postal delays, fax machine disruptions, and busy phone lines. Email’s convenience can mask its inherent risks when it comes down to sharing sensitive documents.
After your sensitive data has left your server, there is no way to control where it goes and who it is viewed by. Even if your email is protected with encryption, which adds an additional layer of security, it might not be secure against the kind of “man-in-the-middle” attacks that could occur if an individual could intercept your email messages while it was in transit.
The most efficient solution is to utilize a third party that specializes in secure document exchange, ensuring that your customers’ confidential documents will never fall into improper hands. A secure document exchange system allows you to monitor the users and editors of your customer’s data.
If you are required to send confidential information via email, the best practices and a dependable NDA can help you avoid the dangers. Limit the number of identifying items you send to the minimum amount required to complete your task and avoid including them multiple times. To further protect yourself, make use of a over here password-protected document instead of sending it as an attachment. You can also include a confidentiality disclaimer automatically in your emails. Whatever method you decide to use ensure that you clearly define your expectations for the recipients of confidential information in your NDAs.